Difference between revisions of "Core Processes"

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== Student module ==
 
== Student module ==
* '''Most useful links'''
+
The students' to-do list has had a complete redesign, and this has made visible a number of features that were previously far too well-hidden. The aim was to create a minimalist look, whilst at the same time putting all the account administration features onto the homepage. Sounds contradictory, but I think we did it.
**[[Yacapaca_FAQs|Frequently Asked Questions (FAQ)]]
+
 
 +
* '''Sort order'''
 +
The to-do list is sorted strictly by due date, with the most urgent items at the top. Assignments due in the next 24hrs have a flashing exclamation mark next to them. Assignments past due date or completed (in the case of quizzes) slide to the bottom, and are then automatically archived.
 +
 
 +
* '''Archive'''
 +
Anything that is not to do should not be in a to-do list, so it goes to the archive. Students can manually archive or unarchive any assignment, other than uncompleted quizzes. A previous problem of students accidentally archiving has now been addressed by moving the 'archive' button. The archive is sorted in date of archiving, with the most recent items first.
 +
 
 +
* '''Teacher photo'''
 +
The teacher who set any given assignment is identified by his/her profile photo. This gives quicker recognition and more motivation to do the work than just putting a name. Make sure your photo is uploaded to your profile. This is particularly important if you are not the only teacher in the school on Yacapaca.
 +
 
 +
* '''Assignment type icons'''
 +
The old icons have been abandoned in favour of simple abstract coloured squares. Roll over any icon to see what it means; you will quickly learn them.
 +
 
 +
* '''Teams'''
 +
In each assgnment listing, there is a ''Teams'' button. This opens a popup showing team members, a teams leaderboard and any details you have entered of prizes on offer for winning teams.
 +
 
 +
* '''Feedback tab'''
 +
Accesses our student voice system, a closely-moderated suggestion board for new features.
 +
 
 +
* '''Change Password tab'''
 +
Allows students to change their ID and/or password. To protect against pranksters, students must enter their old password first, before they can use this feature.
 +
 
 +
 
 +
* '''Merge accounts tab'''
 +
Students often wind up with multiple accounts from different teachers. This tab allows them to merge those accounts into one so, for example, they get just one place to pick up and manage all their homework.
 +
 
 +
 
 +
* '''Join a Class tab'''
 +
If you have handed out access keys to allow students to join a student set, they access them here.
 +
 
 +
 
 +
* '''Choose Avatar tab'''
 +
Students can 'buy' new avatars with motivation points they have earned by doing work in the system.
 +
 
 +
 
 +
* '''View Archive/To-do tab'''
 +
toggles between the archive and to-do lists.
 +
 
 +
 
 +
* '''Points log'''
 +
Next to the student's name is an indicator of the number of motivation points currently in their account. Click on this to see a log of how the points were earned.
  
  

Revision as of 13:50, 10 February 2011


Page under construction!

Through the first two months of 2011 we have released a number of new features. This page overviews each of them.


[| Assignment sequence]

We reorganised the assignment page to both add new options, and to make it easier to simply accept the defaults if they meet your needs. Here are the categories:

  • Grade scheme

This applies to the student set, and once set up you don't need to change it. Quizzes can now report results in any grade scheme you use (NC levels, GCSE, etc). Tell us the current average grade of the set, and Yacapaca will then automatically track it as it changes.

  • Students in set

By default, your assignment goes to all students in the set. If you want to exclude some students, change that here. If you regularly assign to sub-groups, consider splitting the set.

  • Start date

If assigning a lot of work ahead of time, set the start date to the date of the lesson when that particular content is due to be covered. Weaker students, especially, can be intimidated by long to-do lists. Assignments don't appear in the to-do list until that date, so the list is maintained at a manageable size.

  • Due date

Due dates are now mandatory to stop students' to-do lists getting gummed up with long-forgotten assignments. The default is 7 days, but you can change it to any value you like up to 100 days. We recommend for the best completion rate to set tight deadlines (one day is ideal) but only assign one item at a time.

  • Students per team

If you already have the student set organised into teams, they will not be changed when you assign more work. If not, the default is 2-3 students per team. To change teams, move students manually or rename teams, open this popup. More details on that below under 'Teams'.

  • Prize

If you give prizes for team effort, describe the prize here, along with the completion date for your competition. Students will see this in their Teams popup. Sorry, we don't buy the prizes for you.

  • Attempts per quiz

The default is two attempts per quiz. Be careful of assigning too many attempts as this can lead to over-confidence in the students. Rehearsing one set of questions until perfect does not guarantee retention until exam time, nor does it mean that students will recognise the same issues if they are differently presented in the exam.


[| Assignments list]

The Assignments List is not new, but it has taken on a greatly enhanced role recently. It is now your main page for managing assignments.

  • Allow extra attempts

The single most-requested feature is finally here! If students have accidentally missed a quiz attempt, go to Action->Edit and you will see a list of failed attempts that you can 'forgive' to allow students to try again. Use with discretion! Students can and do quit quizzes on the last question in order to rehearse themselves through a test before taking it for 'real'. If you are trying to do a summative assessment they will take advantage of your trusting nature to completely sabotage the results.

  • Controlled assignments

Go to Action->Hide (or ->Show) to control the visibility of assignments to students. You can now quickly switch access on and off to comply with exam board requirements.

  • Progress bars

How many students have completed a given assignment? The blue progress bars will show you.

  • Progress charts whiteboard

Once you have enough data for a given student set, a little 'graph' icon will appear next to that set's assignments. Click it to open the progress chart whiteboard. See below for full details.


Team features

  • Auto-creation of equal teams

As soon as your students have completed their first assignment, we maintain a 'strength' value for each one. When you create (or re-create) teams, we use this to try to make each team the same overall ability. The great benefit is that even your weakest student knows s/he has the same chance of being on the winning team as anyone else.

  • Teams management whiteboard

This is not the same as the quiz results whiteboard! Open this from the student set page, or during the assignment process (see above). As well as showing the students which teams they are in, it allows you to drag students between teams and to re-name teams. When you move a student, you will see the 'strength score' of the team update automatically, so you can aim to keep all the teams approximately of equal ability.

  • Team prizes

Add a prize during the assigning process. This is just a notification feature that lets you tell the students what the prize is, and when it falls due. For example, you might set a prize for the leading team at the end of term.

  • Motivation points for supporting your team

AS part of the motivation points structure (see below), students receive individual points whenever their team wins. This gives them an extra incentive to support team-mates


Student module

The students' to-do list has had a complete redesign, and this has made visible a number of features that were previously far too well-hidden. The aim was to create a minimalist look, whilst at the same time putting all the account administration features onto the homepage. Sounds contradictory, but I think we did it.

  • Sort order

The to-do list is sorted strictly by due date, with the most urgent items at the top. Assignments due in the next 24hrs have a flashing exclamation mark next to them. Assignments past due date or completed (in the case of quizzes) slide to the bottom, and are then automatically archived.

  • Archive

Anything that is not to do should not be in a to-do list, so it goes to the archive. Students can manually archive or unarchive any assignment, other than uncompleted quizzes. A previous problem of students accidentally archiving has now been addressed by moving the 'archive' button. The archive is sorted in date of archiving, with the most recent items first.

  • Teacher photo

The teacher who set any given assignment is identified by his/her profile photo. This gives quicker recognition and more motivation to do the work than just putting a name. Make sure your photo is uploaded to your profile. This is particularly important if you are not the only teacher in the school on Yacapaca.

  • Assignment type icons

The old icons have been abandoned in favour of simple abstract coloured squares. Roll over any icon to see what it means; you will quickly learn them.

  • Teams

In each assgnment listing, there is a Teams button. This opens a popup showing team members, a teams leaderboard and any details you have entered of prizes on offer for winning teams.

  • Feedback tab

Accesses our student voice system, a closely-moderated suggestion board for new features.

  • Change Password tab

Allows students to change their ID and/or password. To protect against pranksters, students must enter their old password first, before they can use this feature.


  • Merge accounts tab

Students often wind up with multiple accounts from different teachers. This tab allows them to merge those accounts into one so, for example, they get just one place to pick up and manage all their homework.


  • Join a Class tab

If you have handed out access keys to allow students to join a student set, they access them here.


  • Choose Avatar tab

Students can 'buy' new avatars with motivation points they have earned by doing work in the system.


  • View Archive/To-do tab

toggles between the archive and to-do lists.


  • Points log

Next to the student's name is an indicator of the number of motivation points currently in their account. Click on this to see a log of how the points were earned.


My School and Peer Support

A list of all the teachers in your school, with some useful data about them. This same list will appear in your co-teaching menu, if you wish to co-teach a student set. The aim of the page is to encourage a supportive community of Yaquapacistas within your school.


  • Get support from a colleague

At the top right of each page, look for a link Get support from a colleague This will open a popup in which you can ask your question, which is then emailed to the other Yacapaca users in your school. They can reply the same way. Given that you are usually in the same building, we expect that the conversation will quickly move to a face-to-face one. The popup is a way of initiating that conversation now, whilst the problem is clear in your mind.



Offline Assignments


Quick Assignments


Progress Charts


Editing features