Setting up your Students

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Basic Setup

When you log in for the first time (and until you add students to your resource), you will be taken to the Add Students page. (Please note that once you have set up your students you will be able to download their IDs and passwords from the List of Students screen by selecting the download button.)

Add students copy.jpg

After you click "Submit" on the Add Students page, will be taken direct to the List of Students page. Click the "Download" button to get a complete Excel file of all your students' IDs and passwords. It is now easy to format this in your preferred style, cut it up and hand the ID slips out to the students. We recommend you insist that they change their logins IDs and passwords during their first session. It can be convenient to use the same ID/password they use for the school intranet.

Studentset download.gif

More complex conditions

If the students you are wanting to add are already Yacapaca members, you may prefer to set up an access key rather than add them to the system again. An access key enables students to join any new group set up by any teacher using their existing Yacapaca login details.

If you cannot ascertain whether your students are already Yacapaca members, or you know that they are not, you will need to add them using the Add Students screen.

If you are adding a new student to an existing set, please make sure you select the existing set from the drop down menu. If you type the name of the existing set into the name this set box, you will create a new set with the same name as the existing one! So, to add a new student to an existing set:

  • Select the existing set from the drop down menu
  • Type or paste the names of your student(s) into the box. Check the appropriate name order bullet point.
  • Click submit. You will be taken to your List of Students screen which will list the students you have just added.

If you are adding new students to a new set

  • Enter one set at a time. If you are preparing for differentiated tests, restrict sets to single ability bands.
  • Give a short name to each set.
  • Type or paste the names of your students into the box. Check the appropriate name order bullet point.
  • Click submit. You will be taken to your List of Students screen which will list the students you have just added.

Add step 2.jpg

If you are sharing students with another teacher the shared set name will have a blue asterisk suffix to identify that it is a shared set.

NB:

Please note that on the List of Students screen you can also:

  • Download the logins and passwords for the whole set as a spreadsheet file by selecting the download button
  • Change a Student's name and password (in edit against the student's name). You cannot change their ID but they can in the student interface
  • Move selected students to a different set
  • Remove selected students from the set

You can also access your List of Sets by clicking on the List of Sets header.

List of sets.jpg

Here you can:

  • view the students in a set
  • delete a set

Once you have set up your students, you are ready to assign them some tests.

Go to Assigning a Test

Or back to The Teacher Instructions

Studentset download.gif